How to Optimize Business Processes

Businesses cannot thrive and grow without efficient business processes in place. From recruiting and hiring employees to sales, marketing, accounting, and managing computer networks, virtually every business function requires a series of processes. The process of business ensure that all related tasks are documented and well organized. In theory, those responsible for carrying out a given process will know exactly what to do and when. However, business methods are not necessarily efficient. Business method optimization seeks to make business method as efficient as possible.

Why Optimize Business Processes?

Some business methods start out efficient but become less efficient over time. For example, as rules and regulations change, you may add tasks to a process in order to comply with the new regulation (Source: “Optimizing business processes”, InfoWorld). However, some existing tasks may no longer be required due to the change. Did you remove those tasks from the process? Likewise, changing one process may affect another process, resulting in unnecessary duplication or tasks that no longer need to be done. If secondary processes are not updated, inefficiency is the result.

Inefficient business processes can result in:

. Unnecessary delays
. Mistakes
. Employee frustration
. Customer dissatisfaction
. Accidents
. Wasted time
. Unnecessary use of resources
. Duplication
. Unnecessary costs

How to Optimize Business Processes

Businesses cannot afford to waste time, money, and resources. They cannot afford the risks of errors and accidents, employee frustration, and unsatisfied customers. In order to address these problems, improve productivity, and streamline operations, business method must be evaluated and optimized on a regular basis (Source: “What Are the Best Tips for Business Process Optimization?”, wiseGEEK). One approach to business method optimization consists of just three steps: identify, analyze, and automate.

1. Identify – Identify the process that needs to be optimized. Break down the process into its most basic components. What are the individual tasks that need to be done to complete the activity? What is the activity’s desired outcome? When does the activity begin and end? Who is involved in this activity? Which deliverables, reports, or information is generated or required as part of this process? Are any secondary processes likely to be affected by your changes?

2. Analyze – After identifying the components of a process, the next step is to rethink the process. Look at all of its parts in search of inefficiencies. Ask yourself “what if?” and “why?” and think of ways to reduce waste. For example, “What if we generated PDF copies instead of paper ones?” or “Why are we generating three paper copies for each order?”

3. Automate – As you fine tune the process of business, explore solutions designed to automate it. For example, business management solutions exist for any number of business method such as invoicing and accounts payable (Source: “Process Tracking System for Accounts Payable (PTS-AP) for SAP Finance”, Dolphin). Automation can ensure that the workflow is carried out consistently as well as do so more efficiently. Whether automating accounts receivable, invoicing, or any other process, business process automation can deliver substantial cost savings, risk management benefits, and cash-flow improvements.


“Optimizing business processes”, InfoWorld,

“What Are the Best Tips for Business Process Optimization?”, wiseGEEK,

Business Process Management – Promoting Creativity, Efficiency, Flexibility and Effectiveness

Business management also called holistic management is a way an organization will align its business processes to suit the needs of its clients, by promoting creativity, efficiency, flexibility and effectiveness. You could also call it as a process of optimization of the process itself. Accordingly, the Business Process Management software is able radically to change the old traditional method to new and effective processes.

If you are an ambitious entrepreneur, scouring the horizon for ways and means to bring an overall improvement to your company’s business, you certainly need to review ways to incorporate improvement and foster support to the various business processes involved. The software is not only the ideal platform to achieve your goals in this regard on a day-to-day basis, but also manages, maximizes and improves all your business processes, and additionally, helps identify, document and automate them at most affordable rates. In other words, Business management software provides businesses with ideal cost-effective solutions for achieving their goals by following efficient and reliable processes and creating a diagram for business program. Systematic implementation of these processes will ensure enviable pecuniary returns.

The Internet and its online business directories are rich pastures in your search for cost-effective the software that can streamline and enhance the fine quality of your business processes. You can see several options for the software, but to find one that is reliable and useful; you must work hard to find an authentic provider, whose software has an easy interface and convenient options. Read a few reviews, meet a few friends for their opinions and consult your business associates fort their opinions on the subject before you take the plunge to buy.

Automating the business processes and integrating it with available data is a main feature of the Business Process Management software, which reaches far outside the automating processes and allows user to tune his system and progress towards better client needs and business success, to beat the competition easily.

Business management integrates the different capabilities of the middle-ware technology, which goes beyond the perimeters of the available operating system, to provide services to some software applications. Business Management also traces a shortest conduit from the visualization to the completion stage and in the process endeavors to improve and optimize the core part of your business. All business process is flexible and is never a universal fit to every application in business. Sometimes forward progress calls for shorter steps at the back office or you may have to go in for optimizing the process to extract that competitive edge in business.

Business Process Software – Radical Improvement After the Eventful Advent of Open Source Integration

Business process involves a serious assortment of actions including inputs, techniques and outputs that lead to a profitable conclusion. Position the inputs in place, then apply the techniques, and now you will see the outputs.

Every business, its shareholders and customers look forward to value-addition in all ways possible, and the best way to achieve this is by applying the techniques of business procedures, which is a healthy conglomeration of related structural actions that deliver the results for you. Sometimes this process could be an offshoot of a larger program, necessitating the smooth integration of other process models with its own.

Enhancing Access to Users

Through trial and error, and by experience, most organizations have come to accept the grave importance and success that processes, especially supported by business process software, bring to the daily conduct of their businesses. Erstwhile, most businesses had exclusively to depend on monopolistic expensive solutions, controlled by just a few, that made a comprehensive and expensive re-engineering of their IT infrastructure obligatory. For this reason, and their unwillingness to get caught in a monopolistic trap, many organizations who saw the clear benefits of the process dragged their feet in procrastination.

Soon relief appeared in the form of open source integration companies that removed the erstwhile technical and financial irritants, to enable all organizations to garner the benefits of a business process optimized by high power technology.

A universal Business Process Software

With the eventful advent of open source solutions that applied to management of data and application integration, using BPM space, these new innovative providers now brought business software within the affordable reach of any business that wants it. The cost and your budgetary restrictions need not stop you from downloading these open source solutions, as they are very free business software, packed with rich features and ready for instant use with versatility beyond your wildest dreams. This open source platform facilitates easy interlinking of diverse databases or project application in any IT infrastructure.

Most developers, analysts and business managers find Open Source business process software easy to use in literally every stage of process development, including the optimization process. They also help in the following processes:

1. The drag and drop design renders business odeling a graphical workspace
2. Provides the facility for analysts to check processes against variable inputs and perimeter conditions
3. Enhances process integration by allowing external process events to leverage the processing capabilities of the business process
4. The authoritative and measurable BPM engine drives the deployment and execution of processes
5. Customizable KPI reports and dashboards facilitate process monitoring